Digital Manager Calendar

Best Practices for Admin Tasks

This guide outlines the key responsibilities and processes for two recurring admin tasks:

Team Newsletter Creation and Digital Manager Calendar Oversight.

It includes timelines, tools, and checklists to ensure smooth and consistent execution.

📆 Digital Manager Calendar Review

Tools Used

• Google Calendar link (shared internally)
  
• Work Request (WR) System
  

Timeline & Workflow

Timeframe	Action
1 month before	Review upcoming scheduled meetings.
	Confirm internally who will lead each meeting.
	Ensure a Work Request (WR) is created for each upcoming meeting.
1 week before	Email the client to confirm their availability for the scheduled meeting.

✅ Digital Calendar Checklist

• Upcoming meetings for the next month are reviewed.
  
• Internal team roles confirmed for each meeting.
  
• Work Requests are created and assigned.
  
• Client availability confirmed via email one week in advance.

📌 Notes & Tips

• Keep clear documentation of all newsletters and WRs for easy reference.
  
• Set recurring calendar reminders to stay on top of deadlines.
  
• Consistent communication is key — don’t hesitate to follow up with team members or clients as needed.
  
• Always double-check final content before publishing or sending.